The last thing you want is to make a mistake that costs your agency. You might find yourself violating HIPAA guidelines in your home care business without realizing it. It is essential to check and recheck to ensure that you follow the HIPAA handbook. You’ll also know what is expected of you to be on the safe side.
It’s hard to keep up with the complexity of HIPAA guidelines, especially for small home care businesses. The repercussions for violating the guidelines vary, ranging from fines as low as $100 to jail time.
Having the right technology and training can help with compliance in addition to knowing HIPAA guidelines by heart. So how can you go about following HIPAA guidelines in your home care business?
When it comes to HIPAA compliance for your home care agency, it’s all about protecting patient information. Although most home care agencies are small, it’s essential to keep a tab on patient information.
Keeping Tabs on Patient Information as a Home Care Business
Training your employees about storing, sharing, and accessing patient information should be your primary focus. Let’s take a look at how to take care of patient information.
- Train employees to get used to accessing business information through company devices
Accessing information concerning your business is safer when done through company devotes. Company devices should be encrypted and designed to handle your data.
- Discuss patient information with patients themselves or appointed representatives
Employees need to learn to keep patients’ information out of even casual conversations, no matter how trivial. Releasing patient information even accidentally is a violation of the guidelines. Confirming with patients before releasing information is also an essential part of getting authorization.
Accessing patient information should happen only after receiving authorization. It is the perfect time to confirm that your clients have updated HIPAA authorization requirements.
- Go wireless on secure networks and use passwords
While choosing to go paperless can help secure patient information, it’s even better if your information-sharing networks are secure. Use an encrypted network that will ensure safety. Consider firstvisitsoftware.com when you are looking for software that will meet your security needs. If your home care business uses passwords, they need to be stored discreetly or even be encrypted.
- Secures devices that can access patient data
Securing devices that can access patient records is essential because the compliance requirements will not recognize that you lost them through theft. You will still be liable to fines and penalties.
To be on the safe side, you can employ remote wiping to cater to unauthorized access to stolen mobile devices. Given that mobile devices are vulnerable to theft, try using stationary devices to access your files.
Doing All You Can to Comply To HIPAA Guidelines
When you have a thorough team working in your business, you can easily stay clear of violations. Also, having a system in place to manage any information breaches could be helpful.
Engaging your patients when dealing with their data is also essential. Making sure that they are in light of how much authority you have over their data eliminates the risk of penalties.
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This blog was written by FirstVisit in conjunction with Home Care Profit. Home Care Profit is a group run by Darnell Reid which is geared towards entrepreneurs who want to learn how to start, grow and profit in the home care industry. He’s an experienced home care agency owner who helps entrepreneurs all across the US through posts, webinars, and discussions on his facebook group as well as his podcast, The Home Care Insiders Secrets.